timetable and study calendar

TIMETABLE

The timetable for all study programmes in the current academic year is published and available at:

Check the timetable regularly, as it may change daily. If the timetable changes within the next two days (48 hours), you will receive a notification of the change to your student e-mail; you will also find it posted in the student notifications section of the website. If the timetable changes at a later date, the change will be reflected in the timetable only.

STUDY CALENDAR

The confirmed University of Maribor study calendar for the current academic year:

STUDY CALENDAR 2024/25

MY PORTAL UM

The My Portal UM student application has been upgraded. Changes have been made in the display of timetables for lectures and tutorials, fee payment deadlines, and the exam registration schedule (registration forms). Students can also subscribe to receive push notifications from the My Portal UM application.

My PORTAL UM

LECTURE LOCATIONS

Lectures of English programmes are held in Ljubljana at Student Campus (Pivovarniška ulica 6).

Full-time programmes in Slovenian are held at three locations in Brežice (in the faculty building, the lecture halls of the Gimnazija Brežice school and the Brežice Youth Centre).

exams

Examinations and assessment of knowledge in first-, second- and third-cycle study programmes are regulated by the Rules on Examinations and Grading of the University of Maribor.

rules on Examinations and Grading of the Um

Exam dates for all study programmes in the current academic year are posted on the AIPS web portal.

AIPS web portal

examination periods 2024_25 (english study programmes)

EXAM PERIODS IN THE CURRENT ACADEMIC YEAR:

Winter exam period: 27 January–21 February 2025
Summer exam period: 16 June–11 July 2025
Autumn exam period: 11 August–5 September 2025

Registering for exams

You can register for an exam via the AIPS web portal.

AIPS web portal

The registration deadline is 8 days before the date of the exam. An exam can only be taken by students who fulfil the exam requirements.

Registration on the AIPS portal is open every day of the year between 3 am and midnight. Between midnight and 3 am, registration is closed due to the nightly data backup process. If you experience problems, contact the ICT support (skrbnik.ft@um.si).

Withdrawing from an exam

Students can withdraw from an exam via the AIPS portal no later than 2 days before the exam. If a student does not attend the exam they have
registered for, they cannot register for the next exam date.

Recognition of exams

Recognition of exams is regulated according to the procedures and criteria set out in the Rules on the Recognition of Knowledge and Skills in the Study Programmes of the University of Maribor.

rules and regulations um

The process of identification, verification and recognition of knowledge and skills is initiated by the candidate, who submits an application to the Student Affairs Office. The form must have attached a valid syllabus for the completed course and an original record of grade earned on the exam (for Application form please contact referat.ft@um.si).

These procedures apply to candidates enrolling at the University of Maribor, as well as enrolled students who want to have their knowledge recognised as part of the completed study requirements in the existing programme.

Costs associated with the procedure for recognition and validation of completed study requirements are paid by the candidate on the basis of the UM Price List.

University of Maribor PRICE LIST

The cost of the procedure for identification and recognition of knowledge and skills before enrolment or during studies (EUR 164.00 according to the UM Price List) is charged to candidates/students who wish to apply for recognition of non-formal knowledge* which has not been agreed in advance between the faculty and the candidate/student. Everyone else is charged a fee for the issuance of the decision on the recognition of learning units (EUR 18.10 according to the UM Price List).

*Non-formal knowledge and skills are those gained in educational and higher education institutions or outside them, and are demonstrated with certificates of acquired knowledge or skills (courses, workshops, seminars, etc.). Educational activities do not grant candidates a state-approved educational level or qualification. The category of non-formal knowledge and skills includes those gained through informal learning in the workplace, at home (self-education, amateur activities) and in the everyday environment, and covers all the knowledge, skills and experience that candidates acquire in everyday situations. Knowledge gained in this way is demonstrated by employer certificates, own products or personal records.

Applications for recognition of exams taken at other faculties for the winter semester courses should be submitted by 15 October of the current year. Applications for recognition of exams taken at other faculties for the summer semester courses should be submitted by 5 March of the current year. Otherwise, we cannot guarantee that applications will be processed in a timely manner.

Committee exam

Students of the University of Maribor can take an exam a maximum of six (6) times. However, when an exam is taken for the 4th, 5th and 6th time, it is considered a committee exam and is subject to a fee. Students should register for a committee exam via the AIPS portal at least 7 days before the announced exam date. After the exam, students receive by post an invoice for the payment of the committee exam fee according to the Price List of the UM.

Grade improvement

Students may improve a grade achieved in a course. To improve a grade in the current academic year, students do not require the permission of the course instructor. To improve a grade at a later date, students must obtain the consent of the course instructor before registering for the exam.

APPLICATION FORM FOR EXAM

Taking higher year exams

Students repeating a year may take higher year exams provided they have met all the requirements for the current year and obtained written consent from the course coordinator (decision of the committee).

Student submits a physical application form to the Student Affairs Office at least seven days before the exam. Student Affairs Office informs the student about the final grade on UM e-mail. The student is obliged, during the academic year when he has prescribed this teaching unit, timely inform the Student Affairs Office about already passed examination.

Exams for (elective) courses that are not currently taught

If students fulfil the requirements for taking an exam, but the course is no longer taught, they may take the exam on regular exam dates.

If students do not fulfil the requirements for taking an exam (if they have not completed the prescribed requirements in tutorials or lectures), and the course is no longer taught, they may submit a Application for replacement of an elective course to the Academic Affairs Committee. They can choose a new course from the elective courses that will be taught in the next academic year. The deadline for submitting the request is the end of September.

APPLICATION FOR REPLACEMENT OF AN ELECTIVE COURSE THAT IS NOT PROVIDED IN THE CURRENT STUDY YEAR

Taking exams without student status

Students register for an exam in the same manner as described above (via AIPS). Taking an exam is subject to a fee in accordance with the UM Price List (Exams for persons without student status: EUR 33.50). Students receive a universal payment order after the exam.
For an individual course unit, which the student has not yet completed, the student contacts the course instructor and agrees on completing their study requirements or taking an exam.

Exam dates for course units that are no longer taught in the current academic year will have been announced in the winter semester of the current year. At the written request of one or more students, additional exam dates can be agreed with the course instructor.

UM PRICE LIST

student status

Status validity

Student status for enrolled students lasts from 1 October to 30 September of the current academic year. This also applies to all first-cycle students who graduate before 30 September of the current academic year.

Student status will cease:

at the end of the academic year in which the student has completed a first-cycle study programme;

at the end of the academic year in which the student has completed a second-cycle study programme;

when the student has completed a third-cycle study programme;

if a student fails to graduate in a first- or second-cycle study programme within 12 months of the end of the final semester;

if a student fails to complete studies in an integrated master’s study programme within 12 months of the end of the final semester;

if a student fails to complete postgraduate studies in a third-cycle study programme within the period prescribed by the statute;

if a student fails to enrol in the next year or semester during their studies;

if a student withdraws;

if a student is expelled.

Regardless of the fourth indent of the previous paragraph, a student's status ceases upon completion of the last semester if they repeated a year during their studies or changed their study program or course.

In cases described in the fourth, fifth, and seventh indents of the first paragraph, as well as the second paragraph of this article, a student's status may be extended for justified reasons, but for a maximum of one year.

Mothers who give birth during their studies and fathers who become parents during their studies are entitled to extend their student status by one year for each child born.

Regardless of the eighth indent of the first paragraph of this article, a student's status does not terminate for a student who transfers to another study program before the end of the academic year.

In cases described in the first and second indents of the first paragraph of this article, a student may renounce their student status upon completion of the study program.

The method and form of providing data regarding the renunciation of student status from the preceding paragraph shall be determined by the minister responsible for higher education.

Enrolment in a higher year

WHEN – electronic registration in AIPS will be open from 16 August to 25 September 2024. The Student Affairs Office must receive your documents by no later than 10 am on 25 September 2024.

HOW – enrolment into a higher year and re-enrollment in the same year/repeating a year will take place by mail.

CONDITIONS – for progression to a higher year and repeating a year are stated on the website under your study programme (bachelor or master's) under the tab »conditions for progression«.

Process

a) ENROLMENT IN THE NEXT HIGHER YEAR (students who meet the enrolment conditions)

Students who met all the enrolment conditions can enrol electronically via the AIPS web portal.

Print the completed ENROLLMENT FORM + CURRICULUM and sign it wherever required (signature by hand!). If the enrollment form is not signed, your enrollment will be invalid.

Send all documentation by registered mail to the following address with the note "For enrollment in the higher year":
Fakulteta za turizem UM
Cesta prvih borcev 36
8250 Brežice

If the received documentation is incomplete, you will receive a request for completion by email (please note this will prolong the enrolment process).

You will receive a UPN (universal payment order) for the payment of tuition fees and enrolment contributions and 4 copies of the proof of enrolment. We will send the documents to you by email and to your home (temporary) address (please make sure your name is written on the mailbox).

b) ENROLMENT IN THE ADDITIONAL YEAR

The enrolment instructions are the same as for enrolment to a higher year. Students can check if they meet the conditions for the additional year at the Student Affairs Office (more informations).

SUPPORT

If you qualify for enrolment and the AIPS does not allow you to enroll/complete the form, please send an e-mail describing the problem to referat.ft@um.si.

c) EXCEPTIONAL APPROVALS FOR STUDENT ENROLMENT IN A HIGHER YEAR

Students who have not completed all the requirements for enrollment in a higher year can request the Academic Affairs Committee for enrollment under special conditions in accordance with Article 85 of the UM Statute. The request must be submitted to the Student Affairs Office no later than September 11, 2024, by 12:00 PM. Required attachments: appropriate (relevant) evidence + proof of payment for the issuance of the decision.

IMPORTANT: A student who submits an application for enrolment in a higher year and also meets the conditions for repeating the year is advised to submit an alternative application (item 8 on the form) in case the request for enrolment in a higher year is not approved.

d) REPEATING A YEAR

To repeat a year, a student must submit a request to the Academic Affairs Committee in accordance with Article 121 of the UM Statute The request must be submitted to the Student Affairs Office no later than September 11, 2024, by 12:00 PM. Required attachments: appropriate (relevant) evidence + proof of payment for the issuance of the decision.

EXTENSION OF STATUS

Students who have other justified reasons can request the Academic Affairs Committee for extension of their student status (Article 214 of the UM Statute), either by one year during their studies or upon completion of their studies. The request must be submitted to the Student Affairs Office no later than September 11, 2024, by 12:00 PM. Required attachments: appropriate (relevant) evidence + proof of payment for the issuance of the decision.

REQUEST TO ACADEMIC AFFAIRS COMMITTEE FOR ENROLMENT IN HIGHER YEAR, REPEATING, EXTENSION OF GRADUAND STATUS

UM STATUTE

Repeating a year

Students who failed to complete the requirements for progression to the next year may repeat a year once during their studies.

To repeat a year, students must submit the Application for Repeating a Year to the Academic Affairs Committee before enrolling. The Application should be submitted by no later than 6 September 2022. Passing each missing exam is subject to a fee: a 3 ECTS subject costs 175 EUR, while the fee for a subject with 6 ECTS is 350 EUR. If you repeat a year, you CAN NOT take an additional year (»absolvent,« »stay-back« year) at the end of the studies.

Students may repeat a year upon approval of the Academic Affairs Committee of the university member provided they have:
1. Regularly participated in all forms of academic work prescribed by the study programme, and
2. Accumulated at least 30 ECTS credits in the year in which they are enrolled.

In exceptional cases, the Academic Affairs Committee may also grant approval to repeat a year to students who have regularly participated in all forms of academic work prescribed by the study programme but accumulated less than 30 ECTS credits (but not less than 15 ECTS credits) in the year in which they are enrolled, provided there are justified reasons for extending the student status as defined by the UM Statute.

An appeal against the decision of the Academic Affairs Committee may be lodged with the University Committee for Student Appeals within 8 days. The decision of the University Committee for Student Appeals is final.

Students who are enrolled in a new study programme due to repeating a year will complete their studies under the new study programme. Students for whom this applies must submit an application for the recognition of completed requirements and identification of missing requirements under the new programme to the Academic Affairs Committee.

Students with special status

In accordance with the Statute of the University of Maribor and the Rules on Students with Special Status, the University of Maribor recognises the following categories of students with special status:

top athletes,

recognised artists,

students with a long-term health condition,

students with disabilities,

student representatives (student Vice-Rector, student Vice-Deans, secretary of the University of Maribor Student Council),

other students who require special conditions for education due to special circumstances.

Procedures related to studies are regulated by the UM Rules on Students with Special Status and UM Rules on the Study Process for Students with Disabilities.

An Application for Special Student Status may be submitted by undergraduate and postgraduate students. Applicants indicate which category of special status they wish to apply for and enclose supporting documents. Special student status is granted by decision of the FT UM Academic Affairs Committee (for Application form please contact referat.ft@um.si)..

Students without status

Students without status are considered persons without student status and may take exams accordingly. More at Exams, Taking exams without student status.

Continuing studies after a break

Students who are suspending their studies may continue and complete their studies under the same study programme, provided it has not been changed during their period of suspension.

If the study programme in which a student was enrolled underwent changes during their period of suspension, they may nonetheless have their completed requirements recognised, insofar as they correspond to the learning outcomes of the new programme, and may continue and complete their studies, provided they also complete additional requirements assigned to them, the scope and content of which is determined in such a way that the learning outcomes required by the new study programme are achieved. Continuing students will study under the same conditions as the new generation of students whom they are joining, unless otherwise determined by the General Acts of the University of Maribor.

Persons whose student status has expired after they completed the final year of study, and who have not withdrawn from studies and wish to complete them, retain the right to take exams and complete other study requirements under their current study programme for up to two years after their last enrolment in the final year. They may also continue their studies after this deadline, although they may be assigned new study requirements if the study programme undergoes substantial changes during their period of suspension.

The deadline for completion of studies is determined in accordance with the current higher education legislation.

Graduand status

Students may apply for graduand status at the end of the final semester, if they did NOT repeat a year or did NOT change the study programme during their studies. The first and second Bologna cycles are treated separately.

Applying for graduand status follows the same procedure as enrolment in the next year (follow the instructions on the AIPS web portal).

Withdrawing from the faculty

Students can withdraw from the faculty by presenting a written request for withdrawal along with their student card to the Student Affairs Office during office hours.

APPLICATION TO WITHDRAW FROM THE FACULTY OF TOURISM, UNIVERSITY OF MARIBOR

internship

Practical experience is an important part of education in tourism. Undergraduate study programmes include internships, carried out with providers of tourism activities offering work placements appropriate to the level of study. Students may also undertake internships abroad under the Erasmus+ programme.

Before starting work, students attend an introductory seminar; after completing their work placement, they produce a written Report on Completed Internship and defend it. Forms are available in the Document Centre for students and more information can be found in the General Instructions on Internship.

General instructions on internship

lIST OF PARTNER OGRANISATIONS - INTERNSHIP 2023

YEAR 2 PROFESSIONAL STUDY PROGRAMME	YEAR 3 PROFESSIONAL STUDY PROGRAMME	YEAR 3 ACADEMIC STUDY PROGRAMME
20 hours of seminar	20 hours of seminar	20 hours of seminar
160 hours of internship	400 hours of internship	400 hours of internship
6 ECTS CREDITS	14 ECTS CREDITS	14 ECTS CREDITS
Coordinator:	Coordinator:	Coordinator:
Assist. Prof. Dr Boris Prevolšek	Assist. Prof. Dr Boris Prevolšek	Assist. Prof. Dr Boris Prevolšek
boris.prevolsek@um.si	boris.prevolsek@um.si	boris.prevolsek@um.si

Students who participate in the organisation of field trips or similar may also have hours of internship recognised. This is decided by the Academic Affairs Committee on the basis of the Application for the Recognition of Mandatory Internship Completed in an Organisation. Hours of internship previously completed by students (maximum 80% of the mandatory internship hours, while the remaining share of at least 20% must be completed within the prescribed period) may also be recognised. In order to have previous work experience recognised, students must submit the Application for the Recognition of Compulsory Internship Completed in an Organisation.

Students must submit the completed application, along with evidence of relevant work experience (certificate/proof from the employer or a certificate from the student employment service) and the Report on Completed Internship, to the Student Affairs Office by no later than 30 April of the current year.

APPLICATION FOR RECOGNITION OF COMPULSORY INTERNSHIP IN AN ORGANIZATION

Before the internship placement

A - Choosing an organisation

Students may find an organisation (company or public institution) on their own or choose from among organisations with which the faculty already has an agreement. Internship can only be carried out with providers of tourism activities offering internships appropriate to the level of study. Internships in catering, maintenance and similar services are not recognised. Likewise, internships with providers owned or managed by the candidate’s immediate family members cannot be undertaken.
For the List of Companies that offer internships please contact referat.ft@um.si.

B - Choosing a mentor

Students are required to have a mentor during their internship. The mentor is appointed from among the staff of the organisation where the student works. The mentor must hold at least a university degree or have 5 years of relevant work experience.

C - Training

Before starting work, FT UM students are referred for a free of charge health check. Students must also complete a course and exam in occupational health and safety, and fire safety. Tip: Many student employment services offer free courses and exams for their members.

D - Insurance

Student insurance is provided by the faculty, which pays contributions for special cases of insurance in accordance with the third paragraph of Article 20 of the Pension and Disability Insurance Act (Official Gazette of the Republic of Slovenia, No. 96/2012, ZPIZ-2).

E - Contract

Before starting their internship, students must sign a tripartite Contract on Internship between the faculty and the provider of the internship. Students must complete and print the Contract on Internship in three copies, which they submit, signed by them and the provider of the internship, to the course coordinator or the Student Affairs Office no later than 14 days before the start of the internship. Each copy of the contract must have attached the Work programme (3 copies in total) for the student’s internship.

Once the contracts have been approved and signed by the faculty, students can pick them up at the Student Affairs Office, keeping one copy for themselves and delivering the other copy to the employer.

Contract on Internship (Slovenian-English version)

WORK PROGRAMME OF STUDENT INTERNSHIP IN AN ORGANIZATION

During the internship

During their internship, students are obliged to:

follow the mentor’s instructions,

fulfil their obligations under the contract,

observe the working hours of the organisation or those agreed upon.

After the internship

Upon completion of the internship, students produce a written Report on Completed Internship in accordance with the Instructions for Preparing the Report (for Instructions please contact referat.ft@um.si). The report must be reviewed and signed by the mentor from the organisation. If internship took place abroad, students must also provide a copy of the report in English. Students must submit the Report on Completed Internship along with the Certificate of performance of Internship (completed by the student and the organisation) to the Student Affairs Office by the exam date announced for the internship course.

GUIDELINES FOR THE PREPARATION OF A REPORT ON THE COMPLeted internship

The defence of the final report, which takes place on the exam date, is worth 50% of the final grade, while the grade of the report and the evaluation of the mentor from the company comprise the other half of the final grade. Students must register for the exam date.
Students are also asked to complete a survey on their internship, in order to provide us with information on where they completed their internship, the types of assignments they had, and their level of satisfaction with the internship provided by the organisation.

CERTIFICATE OF PERFORMANCE OF INTERNSHIP IN AN ORGANIZATION

final theses

Offered thesis topics

Students complete their studies with a final thesis. Students may choose their own thesis topic or select one from the list of thesis topics:

TOPICS FOR MASTER’S FINAL THESES IN THE 2023/24 ACADEMIC YEAR

TOPICS FOR THE PROFESSIONAL STUDY PROGRAMME FINAL THESES IN THE 2023/24 ACADEMIC YEAR

Registration of the final thesis

Registration of thesis topic

When choosing the thesis topic, students also choose a mentor. Any higher education teacher who is teaching a course at FT UM and specialises in the field connected to the thesis subject may be chosen as a mentor in the professional and academic study programmes. A higher education teacher may supervise up to 5 undergraduate and 5 master’s theses at once. Students can also choose a co-mentor who is employed in a relevant area of work, or another higher education teacher or associate of the faculty.

The student and the mentor in principal agree on the title and topic of the final thesis by the end of the winter semester, i.e. 24 February 2025.
The student submits the Final Thesis Topic Registration form to the Student Affairs Office by the deadline set by the FT UM Senate for first- and second-cycle programmes. This year’s deadline for the first-cycle is 7 May 2025, and for the second-cycle 21 May 2025.

THE STUDENT MUST SEND AN E-MAIL WITH THE FOLLOWING ATTACHMENTS TO referat.ft@um.si:

APPLICATION FOR THESIS TOPIC*

CONSENT OF THE PROPOSED MENTOR AND POSSIBLE CO-MENTOR **

Thesis proposal in electronic form (Word document)

*Both completed forms should be submitted in Word format.
**NOTE: an e-mail message in which the mentor approves the last version of the disposition must also be attached. This e-mail message should also be addressed to the potential co-mentor.

Students may send the hard copy of the Final Thesis Topic Registration form and the proposal by post, or deliver both to the Student Affairs Office once the study process has resumed.

The Student Affairs Office will collect the signatures of the mentor and the possible co-mentor on the Consent of the Mentor and the Possible Co-mentor form once the study process has resumed.

The proposal must be prepared in accordance with the Instructions for Preparing a Bachelors and Master’s Thesis Proposal at Faculty of Tourism University of Maribor.

INSTRUCTIONS FOR PREPARING A BACHELOR'S AND MASTER'S THESIS PROPOSAL AT THE FT UM

FORM FOR THE EXAMINATION OF DISPOSITION - 1st level

FORM FOR THE EXAMINATION OF DISPOSITION - 2nd level

Approval of the thesis topic

The Student Affairs Office submits the thesis topic to the Diploma Committee within 5 days of receiving the Final Thesis Topic Registration form.

Within 5 working days, the Diploma Committee completes the Proposal Review form. Students receive a response from the Diploma Committee at their student e-mail address.

After the thesis topic is approved, the Dean issues a Decision on the Final Thesis, which confirms the mentor/co-mentor, specifies the number of copies of the thesis, and sets a deadline for its completion: one year from the date of issuance of the decision. Students receive a notification of the outcome and the decision on the final thesis to their student e-mail address.

If the candidate wishes to change the title of the thesis while working on an already approved topic, they may request so using the form Application for Change of Topic of the Final Thesis – Change of Title.

If, for any reason, there is a disagreement between the mentor and the student during the writing of the thesis and cooperation is no longer possible, the candidate and the mentor have the right to request a change using the form Application for a change of the Topic of the Final Thesis – Change of Mentor and/or Co-mentor.

APPLICATION FOR CHANGE OF TOPIC OF FINAL THESIS – CHANGE OF TITLE

APPLICATION FOR A CHANGE OF THE TOPIC OF THE FINAL WORK - CHANGE OF MENTOR AND/OR CO-MENTOR

Extending the validity of the thesis topic

Students may extend the validity of their thesis topic before the expiry of the deadline for the completion of the thesis, set in the decision on the final thesis, by submitting to the Student Affairs Office a Application for Extension of Validity of the Topic. The decision on the Application is taken by the Diploma Committee, which may extend the validity of the topic for a maximum of one year. Students receive a notification of the outcome at their student e-mail address.

APPLICATION FOR EXTENSION OF VALIDITY OF THE TOPIC OF THE UNDERGRADUATE / MASTER'S THESIS AT FT UM

Extending the validity of the thesis topic after a two-year break from studies

The FT UM Academic Affairs Committee will adopt a decision that students wishing to continue their studies after a break of two years or more are required to submit, along with the proposal, a certificate of participation in a seminar for an undergraduate or master’s thesis in the last two academic years (decision adopted at the 10th regular session of the Diploma Committee, 19 February 2020).

Seminar dates are available in each study year's summer semester timetable. You must attend a seminar for your group (e.g. if you attended the academic study programme, you must attend an academic study programme seminar).

Extending the validity of the thesis topic / re-registration

Before the deadline set in the Decision of final work, the students who will not defend the thesis during this time must extend the application of the thesis topic. The Request for the Extension of the Thesis Topic Validity should be signed by the mentor and co-mentor and submitted to the Student Affairs Office. Students may submit this Request only once. Candidates who have already extended the validity of their thesis topic once must submit the thesis topic for re-registration, which follows the same procedure as the initial thesis topic registration.

The topic and the mentor may remain the same if the mentor agrees. Note that the mentor is not obliged to automatically resume the task of supervising the final thesis and that mentors can only supervise a limited number of thesis students (their quotas might already be full).

Final thesis fees

If a student registers the final thesis when he no longer has student status, he will be charged for the cost of registering the final thesis according to the applicable UM price list.
Students with student status will not be charged for the cost of extending the theme. However, if a student does not have the student status and wants to extend the theme, he will be charged for the cost of registering the final thesis (regardless of having or not having the student status when he registered a theme for the first time).

Preparation of the final thesis

Students prepare their final thesis in accordance with the Rules on Final Thesis Preparation and Defence for First- and Second-cycle Study Programmes at FT UM and the Handbook for Writing and Editing Texts at the Faculty of Tourism of the University of Maribor. Students can refer to the Final Thesis Template and the Common Guidelines for the Preparation of UM Final Theses (for Common Guidelines for the Preparation of Final Theses please contact referat.ft@um.si).

HANDBOOK FOR WRITING AND EDITING TEXTS OF THE FACULTY OF TOURISM UM (2nd edition)

FINAL THESIS TEMPLATE

The final thesis should be language-revised and proofread. Students have the right to write and defend their final thesis in a foreign language, which is specified in detail in Article 10 of the above-mentioned Rules.

While preparing their final thesis, students must take care to identify and credit other authors’ copyrighted works. The final thesis should avoid plagiarism, therefore in accordance with Article 11 of the aforementioned Rules, each final thesis is inspected for similarity with other works. This inspection is performed using special software in the Digital Library – DKUM.

Students upload their final thesis to DKUM, entering their and the mentor’s and co-mentor’s e-mail address to which a report on the adequacy of the work will be sent. In doing so, students follow the Instructions on the Plagiarism Check Procedure.

DKUM

Submitting the final thesis

The condition for submitting the final thesis is fulfilled when students have completed all other study requirements prescribed by the study programme except for the defence of the final thesis.

TECHNICAL AND SUBSTANTIVE REVIEW

Recommendation: We suggest students submit the final thesis in the substantive review at least 1 month before the expiration of the topic (the deadline is indicated in the Decision on the final thesis).

Students submit their final thesis for technical review in electronic form (Word document) to the Student Affairs Office e-mail address referat.ft@um.si. The Diploma Committee appoints two reviewers to perform the substantive review. The Student Affairs Office forwards the final thesis to proposed reviewers and set a deadline (7 working days). They submit their documents within the deadline to the Student Affairs Office, which informs the mentor and the student. The student completes the final work in accordance with the comments of the reviewers, arrange a grammatical review of the final work and sends it to the Student Affairs Office for a technical review.

In accordance with the Instructions for the Preparation of Undergraduate and Master’s Theses at FT UM, the first technical review takes 5 working days for each final thesis, while each subsequent review takes 3 working days. During annual leave or senate holidays from 15.7. to 15.8. the deadlines of the Final Thesis Committee for reviews do not apply. These time frames do not apply during the annual leave from 15 July to 15 August. Every third and subsequent technical review is subject to a fee of EUR 40.00.

The final thesis must be submitted to the Academic Affairs Office by no later than 25 August of the current academic year. Submission of the final thesis by this deadline ensures that the defence can take place by 30 September of the current academic year.

Students can obtain the UDC (Universal Decimal Classification) number from the library of the Faculty of Tourism via ft.knjiznica@um.si. In order to do so, students must provide the title of the final thesis, keywords, a brief summary and the table of contents. They may simply send the initial pages of the thesis.

After the Diploma Committee has issued the Statement on the Technical Adequacy of the Final Thesis, the STUDENT SUBMITS to the Student Affairs Office:

Final thesis in PDF,

a signed Statement of Suitabilty of the Final Thesis,

Report on Plagiarism Check (DKUM – 1st and 2nd page of the report),

Statement on Grammar Rewiew of Final Thesis ,

a statement that any outstanding library obligations have been settled (obtained from ft.knjiznica@um.si).

STATEMENT OF SUITABILITY OF FINAL THESIS

STATEMENT ON GRAMMAR REVIEW OF FINAL THESIS

The Student Affairs Office then checks whether all conditions have been met, inspects the adequacy of documents, and creates a bibliographic record for the final thesis. Next, a Decision on the appointment of the Thesis Defence Committee is issued, specifying the date, location and language of the final thesis defence. Students receive a notification about the decision at their student e-mail address.

Correct steps of the procedure: SUBSTANTIVE REVIEW – GRAMMAR REVIEW – TECHNICAL REVIEW – DKUM – SUBMISSION OF THE FINAL THESIS FOR DEFENCE TO THE STUDENT AFFAIRS OFFICE

Final thesis defence

The final thesis defence is open to the public. The defence procedure is described in Article 14 of the Rules on Final Thesis Preparation and Defence for First- and Second-cycle Study Programmes at FT UM.

If the final thesis has been successfully defended, the chair of the Thesis Defence Committee submits the Record of Final Thesis Defence to the Student Affairs Office on the same day. If the defence is assessed as not satisfactory, students receive a copy of the signed Record of Final Thesis Defence, on the basis of which they may apply within 14 days to repeat the defence. The thesis defence may be repeated only once.

ON THE SAME DAY AFTER A SUCCESSFUL DEFENCE, STUDENTS fill out a student satisfaction survey in the AIPS portal and collect a folder at the Student Affairs Office containing the Alumni Club application form, the Diploma Supplement form, a universal payment order for the payment of the diploma fee, and the Statement on the Publication of Personal Data.

NO LATER THAN 14 DAYS AFTER THE DEFENCE students submit the following to the Student Affairs Office:

1 hard bound copies of the final thesis,
A - the first-cycle final thesis should be bound in blue cloth with silver lettering;
B - the second-cycle final thesis should be bound in dark green cloth with silver lettering;

Author's statement of authenticity (bound in the concluding part),

Statement on the Publication of Personal Data,

an electronic version of the final thesis, to be published in the e-thesis system (in DKUM).

Students who wish to include additional information about their studies in their diploma should provide the Diploma Supplement in electronic form and hard copy.

Once it has received the required forms and copies of the final thesis, the Student Affairs Office issues a Certificate of Completed Undergraduate/Postgraduate Studies and the Certificate of Completed Courses, finalises the submission of the electronic version of the final thesis in DKUM, and sends one copy of the thesis to the library, where it is catalogued in COBISS.

Students are expected to dress appropriately for the thesis defence.

DECLARATION OF AUTHORSHIP

STATEMENT OF AUTHENTICITY OF PRINTED AND ELECTRONIC FORMS OF FINAL THESIS

STATEMENT ON PUBLICATION OF PERSONAL DATA

DKUM

ANNEX TO DIPLOMA

Diploma ceremony

The diploma ceremony dates are set by the UM Senate for each academic year. The faculty then selects the suitable date from the available spring, summer, and autumn dates.

In accordance with the protocol, the invitation to the diploma ceremony is sent to graduates at least ten days in advance. Students are invited to the diploma ceremony usually few months after the date of their graduation.

The next graduation ceremony will be on June 6, 2024
(for those graduating by the end of February 2024).